Privacy Policy

Employees
Mentors
Mentees

Privacy Policy for Mentees 

OUR CONTACT DETAILS 

NAME 
Merryck & Co. Ltd 

ADDRESS 
5 Market Yard Mews, 194-204 Bermondsey Street, London, England, SE1 3TQ 

EMAIL 
[email protected]  

SCOPE OF THIS PRIVACY NOTICE 

This privacy notice relates to the mentee data we collect and process as a part of our mentoring services. 

THE TYPE OF PERSONAL INFORMATION WE COLLECT 

This privacy notice relates to the mentee data we collect and process as a part of our mentoring services. 

  • Personal identifiers and contact details (for example, name, email address, phone numbers); 
  • Employment details (for example, who your employer is, your role); 
  • The objectives of the mentoring (for example, areas of specific focus for the mentoring services); 
  • Notes of mentoring sessions held (for example, major matters discussed). 

HOW WE GET THE PERSONAL INFORMATION AND WHY WE HAVE IT 

Most of the personal information we process is provided to us directly by you to allow us to establish and deliver the mentoring service to you. 

We also receive personal information from the following sources in the following scenarios: 

  • From your employer or sponsoring organisation, to initiate the mentoring services; 
  • From public sources, to provide background to your mentors and ensure they are appropriately briefed to offer the best possible service to you. 

We use the information that you have given us to: 

  • Initiate the mentoring services with you and your employer; 
  • Deliver the mentoring to you; 
  • Invoice your employer or sponsor for the services. 

We may share this information with your mentors and our consultants and agents that support the mentoring services. 

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information is that we have a contractual obligation. The information sharing is necessary to deliver the mentoring services to you. 

HOW WE STORE YOUR PERSONAL INFORMATION 

Your information is securely stored in the following locations: 

  • On our email system, and on the email system of your mentors; 
  • On our internal systems. 

We keep all the personal information noted above for as long as needed to deliver the services you require. We will then dispose your information by either removing it from our system or by anonymising it. 

YOUR DATA PROTECTION RIGHTS 

Under data protection law, you have rights according to the reason we process your data. These include: 

Your right of access 

You have the right to ask us for copies of your personal information. 

Your right to rectification 

You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure 

You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing 

You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing 

You have the the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability 

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. 

Please contact us at [email protected] if you wish to make a request. 

HOW TO COMPLAIN 

If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected]. 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s address: 

Information Commissioner’s Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Helpline number: 0303 123 1113 

ICO website: www.ico.org.uk. 

Date: 03/01/2025